The Field Safety Representative is primarily responsible for assisting project supervision with the implementation of Raymond’s Corporate Safety program, so as to maintain a safe and healthy work environment for field employees.

Requirements

• Conduct and document random periodic jobsite observations/inspections/audits to prevent, correct, or control unsafe conditions and/or employee actions.
• Participate in, and assist the job site Foreman in conducting weekly tailgate meetings and other safety related activities. Conduct periodic job site safety training as requested.
• Act as the project specific safety liaison between the Safety Department, project supervision, and the project’s General Contractor in safety related issues.
• Assist project supervision in the investigation and documentation of incidents (i.e. near mishaps, injuries, illnesses, property damage, and environmental.
• Follow up on recommended corrective actions to ensure safety program compliance.
• Perform other related duties and assignments as required.
• Travel to multiple jobsites throughout California as needed for safety inspections and safety events.

Specialized Skills/Experience

• High School diploma or equivalent combination of technical training and/or construction related safety experience.
• Minimum of 10 years construction experience, or 1-year construction experience in a safety capacity.
• Good interpersonal and communication skills required.
• Computer experience (i.e. Word, Excel, Power Point) required. Some data entry.
• Bilingual (English/Spanish) preferred.
• Experience with workers’ compensation and other insurance coverage required.
• Needs a positive, conscientious attitude.
• High degree of accuracy and feeling of ownership and pride in work product.
• Clean DMV driving record.

Desired Certifications

• Completion of OSHA 30 course or equivalent.
• CPR/First Certification required.
• Scaffold User Certification required.

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The Project Manager will effectively complete the assigned construction projects in compliance with our contract responsibilities. These projects will achieve financial results that meet or improve upon our budget constraints, while meeting or exceeding customer expectations. The primary objective is to provide the project with a planner of activities between office management, field supervision, contract administration, project accounting and customer. The primary duties and responsibilities will vary from project to project based on size, complexity, workload, knowledge, customer demands, and growth opportunities. Effective completion of a job includes, but is not limited to, fully complying with Raymond’s contract responsibilities, achieving financial results that meet or improve upon budget constraints, while meeting or exceeding customer expectations.

Requirements

• Participate in the project hand-off meeting with the estimating department.
• Expedite a job start and pre-job safety plan routed throughout the departments.
• Facilitate project specific organization and/or systems relative to required staffing, roles and tasks, document control, and filing based on project size, complexity, and customer demands.
• Participate in finalizing the contract negotiations and expedite the administrative checklist.
• Facilitate a kick off meeting to lay out project specific goals relative to design assist, drawing development and review, RFI control, team coordination, and scheduling. Control and track by the RFI log.
• Facilitate product data and sample submittals coordinated with design development, material buyout, and vendor/distributor. Control and track by the submittals log.
• Facilitate procurement and selection of vendors/sub-subcontractors by choosing qualified bidders, securing bids, and spread comparisons. Control and track selected contractors by the contract status log.
• Supervise the vendor/sub-subcontractor shop drawing development, review, and approval. Control and track by the submittal log.
• Expedite the baseline and control budget aligning final design and construction means and methods.
• Expedite the baseline and control schedule with man load information coordinated with Raymond’s budget and contract schedule.
• Plan the cash flow requirements and secure an accepted schedule of values developed using front loading techniques.
• Facilitate a field kick off meeting to implement the specific goals of the pre-construction planning.
• Coordinate the material requirements by preparing quantity takeoffs, stocking reports, purchase orders, and coordinate jobsite deliveries. Control and track by the purchase order log.
• Supervise vendor/sub-subcontractor fabrication and jobsite deliveries. Control and track by the product tracking log.
• Manage the change order process by generating and converting requests into executed subcontract change orders. Control and track by the contract status log and coordinated with contract administrator book.
• Manage the job cost by evaluating and accessing weekly progress, planned versus actual variances, productivity, update budgets routinely to keep job cost report meaningful.
• Monitor jobsite execution of work relative to productivity, site conditions, and access. Prepare access reports as required to document delays and / or disruption issues.
• Monitor jobsite safety by preparing a weekly jobsite safety inspection.
• Supervise the technical execution of the applicable quality control systems, primarily the exterior enclosures.
• Prepare monthly schedule of values projecting completed work and assist in the accounting billing and collections to ensure timely payment.
• Facilitate the close out requirements such as warranties, guarantees, as built submittals, and post mortem analysis.

Experience

• The project manager will have experience in Microsoft Excel and Word, Primavera Sure Track Scheduling, and Quick Bid Estimating. This position should have a minimum of 2 to 5 years’ experience working as a project engineer.

Education

• The project manager will have completed a 4-year construction management and / or construction technology program or equivalent technical training and related experience.

Specialized Skills and Knowledge

• The project manager is required to have technical competence and advanced knowledge of construction operations to effectively plan, organize, coordinate, problem solve, and make appropriate decisions related to the project specific responsibilities. This position will need communication or interpersonal skills required to liaison between inter-company departments and customer.

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The Senior Estimator will effectively prepare budgets and estimated proposals through quantity surveying and detailed pricing for commercial construction projects consistent with Raymond’s target project definitions.  These pricing efforts must result in securing a sufficient volume of work, with acceptable profit margins, to account for a proportionate share of the forecasted revenue volume in the desired market. The Estimator will provide and/or coordinate full estimating services on large, complex work and all types of projects either directly or through subordinate personnel.

Requirements

• Prepare conceptual estimating, budgeting and pricing, based upon organized, accurate and timely quantity surveys.
• Maintains current knowledge base of material pricing and applicable code requirements.
• Properly performs due diligence to be informed about specific issues that may impact a job’s difficulty, such as tight jobsite logistics, additional protection required, extraordinary safety requirements, etc.
• Effectively communicates in both written and oral form to all interested parties.
• Review and incorporate historical data from purchase orders, subcontracts, productivity analysis reports, etc. into unit and man-hour figures.
• Review proposal specifications, drawings, attend pre-bid meetings, etc. to determine scope of work and required contents of estimate.
• Provide complete conceptual (or bidwork) and final estimating input on complex projects.
• Coordinate total estimating effort and provide technical support to personnel preparing discipline estimates relevant to particular bid/project as assigned.
• Insure all working documents and data are maintained to back-up estimate figures.
• Track awarded contracts as assigned – may include estimating extra work items, change orders, credits; procuring material, etc.
• Participate in project and contractual negotiations as required.
• Participate in approved Estimating training sessions.
• Participate in sales and estimating efforts as required to further Raymond’s industry profile and to generate revenue.
• Perform additional assignments per supervisor’s direction.

Accountability

• Price and secure sufficient volume of work, at profitable margins, to account for proportionate share of revenue projections in the target market.
• Advanced knowledge of estimating techniques and cost control, plus ability to interpret computerized cost data and systems.
• Must have ability to prepare complex proposals with minimum supervision. Incumbent has profit/loss responsibility to the company.

Personal Development

• Increase knowledge of project management and estimating resources and developments (code requirements, industry practices, construction techniques, product development, etc.) through appropriate industry seminars and educational sources.
• Enhance knowledge of technical applications relevant to Raymond’s capabilities through appropriate/approved training sessions (i.e.: Computer and technology based, field applications and product developments).
• Develop management and sales skills through appropriate/approved courses and learning materials.

Skills, Knowledge, Qualifications, and Experience

• 4-year engineering degree or equivalent combinations technical training and/or experience.
• 5-8 years estimating, cost control and/or engineering experience (at least 4 years estimating experience) in similar facility construction.
• Thorough knowledge of company procedures, estimating techniques, all engineering disciplines, cost control systems and accounts required.
• Excellent organizational, supervisory and decision making/problem solving skills essential.

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The Human Resources Assistant carries out responsibilities in employee relations, benefits administration, onboarding and orientation, recruitment and candidate screening, and processing terminations and resignations. The HR Assistant provides administrative support to the human resources department by performing HR functions including record keeping, file maintenance, and HRIS entry.

Responsibilities

• Maintain the human resources information system records and organizational charts for the company and compile reports from that database
• Assist in administering various HR policies and procedures for all company personnel and assist in the development and implementation of personnel policies and procedures
• Administer health and welfare plans including enrollments, changes and terminations, and reconcile monthly billing statements
• Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions
• Post job openings, screen resumes, conduct phone interviews and reference checks, schedule candidate interviews, prepare offer letters and other pre-employment documentation as needed
• Facilitate employee onboarding including: preparation and completion of new hire paperwork, processing of new hires, and facilitation of orientation
• Verify I-9 documentation and maintain that they are current
• Assist with the processing of terminations and departures including: preparation of paperwork, processing terminations, conducting exit surveys, and compiling reports
• Assist in maintaining compliance with applicable laws concerning employment including sexual harassment training coordination, and employment posters
• Create and maintain HR files both electronic and hard-copy
• Ensure that all human resource records are in compliance with Company policies and legal regulations
• Administer FMLA and process EDD claims
• Assist in compiling and analyzing corporate Equal Employment Opportunity (EEO) and Affirmative Action (AA) Data and statistics
• Maintain updated HR section of company intranet
• Submit reports for WOTC credit
• Support a positive work atmosphere by acting and communicating in a manner that promotes positive work relationships with customers, clients, co-workers and management

Skills & Specifications

• Must demonstrate the professional discipline to maintain confidential information
• Possess a high degree of accuracy and feeling of ownership and pride in work product
• Organize and work independently on multiple assigned tasks/projects and complete assignments within specified deadlines
• Prominent organization skills and strong attention to detail
• Self-starter who is able to work in fast-paced, self-directed environment
• Good interpersonal and communication skills required
• Needs a positive, conscientious attitude
• Must possess a willingness to constantly learn and grow as team member and a person
• Ability to improvise and adapt quickly, and create new processes when needed

Education & Qualifications

• Bachelor’s degree preferred
• 1-2 years of administrative/HR experience preferred
• Must have intermediate to advanced proficiency with Microsoft Office Applications including Word, Excel, Outlook and PowerPoint
• Bilingual (English/Spanish) preferred

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The Executive Assistant will provide diversified administrative support to the Executive Officers and be the primary point of contact for internal and external matters that pertain to the C-Suite. The Executive Assistant will act as a “gate keeper” to create efficient use of the Executive Officers’ time in the office and provide a bridge for smooth communication between the Executive Officers and internal departments, serving as a liaison between executives and senior management teams. The Executive Assistant must be detail oriented, results driven, possess exceptional organizational skills, be able to maintain a balance among multiple priorities, and possess strong written and verbal communication skills. The ideal individual will have the ability to work independently and handle confidential matters with discretion.

Responsibilities

• Complete administrative tasks for the Executive Officers including managing: calendar of appointments, expense reports, Outlook contacts, membership renewals, composing and preparing correspondence that is confidential, arrange complex and detailed travel plans, itineraries, and travel meetings
• Provides smooth communication between the internal departments, showing leadership to maintain credibility, trust, and support with senior management staff
• Working closely with the Executive Officers to keep them well informed of upcoming commitments and responsibilities
• Prioritizes conflicting needs, handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• Assist with meeting and event preparation and follow-up, including: scheduling Board of Director Meetings, maintaining agendas, preparing and distributing meeting documents, preparing power point presentations, sending out meeting minutes and corporate resolutions, distributing out monthly financials to the Board members, taking notes (as needed), ordering meals, completing notary acts, and distributing and checking follow-up items
• Maintain Union contracts and correspondence in both the Union Binders and electronic folders, track union agreement expirations and prepare appropriate letters
• Maintain corporate company bonds and distribute bonding capacity report to appropriate personnel
• Maintain company business licenses and state filings, annual reports, and registrations
• Distribute Backlog report to VP/Area Managers monthly
• Assist the CFO in managing the founder’s trust fund and life insurance policies
• Oversee offsite storage and maintain archival database
• Additional administrative tasks include but are not limited to: retrieving and distributing mail, filing of corporate documents, completing notary acts, and miscellaneous requests/errands including ordering/picking up lunch
• Provide front desk coverage as needed

Skills & Specifications

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with attention to detail
• Excellent written and verbal communication skills
• Proven ability to handle confidential information with discretion
• Stellar interpersonal skills and the ability to build relationships with key executives, staff members and external customers
• Possess a high degree of accuracy and feeling of ownership and pride in work product
• Organize and work independently on multiple assigned tasks/projects and complete assignments within specified deadlines
• Needs a positive, conscientious attitude
• Must possess a willingness to constantly learn and grow as team member and a person
• Ability to improvise and adapt quickly, and create new processes when needed

Education & Qualifications

• Bachelor’s degree in Business Administration preferred
• Minimum of 5 years of Executive Assistant or corporate administrative experience required
• Must have intermediate to advanced proficiency with Microsoft Office Applications including Word, Excel, Outlook and PowerPoint
• California Notary Public certification or willingness to obtain is preferred
• Must be willing to work a flexible work schedule including possible nights and weekends with travel as necessary (should be minimal)
• High level of interpersonal and well-developed communication skills
• Maintain a professional and positive image of the Raymond brand while interacting with internal employees and external clients and customers

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